Tax payment guide for individuals, freelancers & businesses
Timely and accurate tax payments are a fundamental obligation for all taxpayers, whether you are an individual, freelancer, or business owner. This concise guide walks you through the process step by step—from registering with tax authorities to making payments and leveraging potential tax deductions.
1. Basic principles of tax compliance
Why is timely payment of taxes important?
You avoid fines, interest, and surcharges.
You maintain your reliability as a taxpayer.
You secure access to government programs or tax relief.
You manage your finances smoothly and plan your obligations better.
What you need to know before you start
Tax obligations vary depending on whether you are an individual, self-employed, or own a business.
It is important to be aware of the deadlines for declarations and payments.
Use the electronic services of AADE (Independent Authority for Public Revenue) for easier management.
2. Types of taxes you need to pay
Depending on your taxpayer category, you will have different tax obligations. Below is an overview of the key taxes applicable to individuals, freelancers, and businesses.
Individuals
Income Tax: Based on annual earnings (salaries, pensions, rental income, investment gains).
Property taxes: ENFIA for property owners.
Special taxes & Fees: Vehicle tax, investment tax, inheritance and gift taxes.
Freelancers & Businesses
Corporate income tax: Levied on the net profits of a business.
VAT (Value Added Tax):
Mandatory for businesses exceeding the exemption threshold.
Paid monthly or quarterly, depending on the business’s tax regime.
Withholding taxes: Applied to salaries, service fees, and dividends.
Social security contributions: Contributions to EFKA (Unified Social Security Fund) or other insurance bodies.
- Sector-specific taxes & Contributions
Freelancers & Small Businesses: Professional tax, chamber fees & industry levies.
Industry, Trade & Manufacturing: Excise duties, environmental fees, customs duties & import taxes.
Tourism & Hospitality: Accommodation tax, special VAT rates for tourism services.
3. Registering with the tax authorities
Before starting any economic or business activity, you must register with the relevant authorities and obtain a Tax Identification Number (TIN/AFM): a unique tax ID required for all tax obligations.
Obtaining a tax identification number (TIN/AFM)
Individuals and businesses apply at the Tax Office (DOY).
Requires ID or passport (for individuals) and company articles of incorporation or other official documents (for businesses).
The Tax Identification Number (TIN/AFM) is required for filing tax returns, issuing invoices, signing contracts, and conducting any financial transactions. Without it, you cannot legally receive official income or issue tax documents, making lawful business operations impossible.
Business registration & Start of activity (for Freelancers & Businesses)
Registration is done at the Tax Office (DOY) and, for companies, at the General Commercial Registry (GEMI), where the VAT scheme and tax classification are determined.
4. Tax calculation & Preparation
Calculating taxes can be complex, but with the right tools and guidance, it becomes more manageable. Here’s how to ensure accurate tax preparation.
How to calculate your taxes
Use current tax rates.
Consult an accountant for precise calculations.
- Utilize digital tools like myAADE, TaxPlanet.gr, or e-Forologia for online estimates.
The role of an accountant/Tax advisor
Provides expert guidance and prevents mistakes.
Helps manage financial records and claim tax deductions.
5. Tax payment process
Taxes must be paid on time and correctly. This section outlines available payment methods, deadlines, and the consequences of late payments.
Payment Methods
-
Online via myAADE: Using Taxisnet login credentials.
• Bank payments: Through e-banking or in-person transactions.
•
Credit card payments: Option for installment payments.
Deadlines & Due dates
-
Income tax: Typically due by July each year.
• VAT: Paid monthly or quarterly.
• ENFIA (Property Tax): Installments from September to February.
Consequences of late payment
-
Surcharges & Interest: Applied automatically to overdue payments.
• Fines: Additional penalties based on the amount and duration of delay.
• Bank account freezes & Asset seizures: Tax authorities can freeze accounts or seize property for significant debts.
• Loss of installment plans: If enrolled in a payment plan, missing an installment may result in cancellation.
• Restrictions on tax privileges: Such as being unable to obtain a tax clearance certificate for official transactions.
6. Tax returns & Common mistakes
Filing a tax return may seem straightforward, but small mistakes can lead to penalties or audits. Here’s what to keep in mind when submitting your tax declaration.
When & How to File Your Tax Return
- Tax declarations are submitted electronically through Taxisnet using your login credentials.
Required Documents
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Income statements: Pay slips, pension statements.
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Expense receipts: For medical expenses, donations, or tax-deductible expenses.
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Rental agreements: If earning rental income, tenant details and lease contracts must be submitted.
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Bank interest statements: For earnings from bank deposits.
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Documents for additional ncome: Including dividends, royalties, or foreign income.
Common mistakes to avoid
-
Failing to report income or deductions that affect tax liability.
• Incorrect calculations and inaccurate data entry.
• Missing deadlines, leading to penalties.
Tip: Keep tax records for at least five years, as they may be required for an audit.
7. Tax deductions & Exemptions
There are various tax deductions and exemptions* available to individuals and businesses. Learn how to leverage these benefits to reduce your overall tax burden.
For individuals
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Up to 10% tax deduction for health, education, and rent expenses.
-
Up to 40% tax reduction for energy-efficient home renovations under programs like “Exoikonomo” (energy-saving scheme).
-
Up to 50% ENFIA reduction for large families, people with disabilities, and single-parent households.
For Businesses
-
Up to 315% tax deduction for research & development (R&D) expenses.
-
Up to 50% tax reduction for investments in startups (angel investors).
-
Up to 50% income tax exemption for mergers & partnerships (for three years).
How to maximize deductions
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Keep all supporting documentation organized.
• Consult an accountant for the best tax-saving strategies.
*This information is based on available data as of February 2025 and may be subject to change. For the most up-to-date and accurate details, please consult the relevant authorities or professional advisors.
8. Managing tax issues: Late payments & Filing errors
If you experience issues with late payments or errors in tax declarations, there are steps you can take to resolve them.
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Debt settlement plans: Apply for an installment plan through myAADE (e.g., 12 or 24 payments).
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Requesting an extension: In exceptional cases, you may apply for a payment extension from the Tax Office.
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Correcting errors: Submit a corrected tax return via TaxisNet to fix mistakes without penalties if done before the final assessment.
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Appeals & Disputes: If you disagree with a fine or surcharge, you can file an appeal with the tax authorities or escalate the case to the Dispute Resolution Directorate for review.
Where to get help
• Tax office (DOY): For official updates and processing tax matters.
• Accountant or tax consultant: For personalized guidance and tax planning.
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